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Journal Entries Across Multi-Entity QBO Accounts with Project Allocations
Gulf Turbine Services mission is to provide the best I&C field service for heavy-duty gas and combined-cycle steam turbines in the power generation industry. STRMS partnered with Gulf Turbine Services to streamline and automate their complex workflows. Automation significantly reduced manual tasks, improved accuracy, and allowed Gulf Turbine Services to focus more on their business.
Company Size
50+
Industry
I&C Services
Apps Automated
QuickBooks Online (QBO), ADP, Excel
Manual Workflow Challenges
Gulf Turbine Services faced several manual workflow challenges prior to working with STRMS:
Duplicated Entries: Gulf Turbine Services used manual Excel documents for internal purposes, which required duplicating entries into QuickBooks Online. This process was time-consuming and prone to errors.
Multi-Entity Journal Entries: Gulf Turbine Services needed a workflow that could create invoices and journal entries not only in the main company but also associated journal entries in subsidiary companies. Automating these transactions across multiple entities from a single invoice was crucial.
Payroll Cost Allocation: Utilizing ADP for payroll, Gulf Turbine Services needed to automate the breakdown of payroll costs into their component job costs, ensuring labor costs were accurately allocated to specific projects within QBO.
The Deployment Process
Jason, CFO for Gulf Turbine Services, states that the deployment process with STRMS was "smooth and professional". Gulf Turbine Services appreciated the team's attention to detail and ongoing efforts to fine-tune the automations within their workflows. The use of tools like Miro for
process mapping and the integration capabilities further enhanced the deployment process.
Automated Solutions by STRMS
Excel to QuickBooks Online Integration: By creating a workflow that allowed the same document to be used for invoices and journal entries in QuickBooks Online, STRMS eliminated the need for manual duplication. This automation also ensured accurate entries in both the main and subsidiary companies.
Payroll Journal Entries: STRMS facilitated the automation of payroll cost breakdowns into specific project costs, providing detailed and accurate project costing within QBO.
“STRMS empowers professionals to deliver enhanced services to clients. Their expertise and tools are invaluable in streamlining workflows and achieving operational excellence. We benefited from the expertise of the STRMS team, which allowed us to focus on our core competencies while leveraging STRMS for automation.”
Jason Meredith, CFO for Gulf Turbine Services
The automation of manual tasks led to significant time savings and improved accuracy in financial processes. The partnership with STRMS has opened up new opportunities for further automation, enhancing operational efficiency and client service.
